MyToast API integration services (Toast Payroll, shifts, tips, W-2, Pay Card)

1. Shift & timeclock module

Returns each shift with shift_id, scheduled vs. actual clock-in/out, paid break minutes, unpaid break minutes, and role/job code. Powers labor-cost dashboards and California-style meal-and-rest premium calculation.

2. Tip ledger module

Per-shift declared cash tips, credit-card tips, and tip pool allocations. Useful for tip-pool auditing, FLSA tip-credit reporting, and reconciling against the Toast POS check-level tip data.

3. Toast Payroll earnings module

Pay-period grouped data: gross pay, net pay, hours by job code, taxes withheld, pre/post-tax deductions, and direct-deposit destinations. Suitable for accounting sync to QuickBooks, Xero, NetSuite, or general ledgers.

4. W-2 / tax document module

Programmatic retrieval of the Form W-2 PDF added to the in-app Account tab in 2025, plus structured wage and tax summary. Enables tax-prep partner imports and lending-side income verification.

5. Toast Pay Card & PayOuts module

Balance, transaction list, and PayOut events for the Toast Pay Card (issued by Sutton Bank under license by Mastercard). Powers Earned Wage Access UX, financial-wellness coaches, and spend categorization.

6. My Reports KPI module

For team members with the My Reports permission: per-shift sales, average order value, and guests served. Useful for performance leaderboards, gamification, and shift-leader coaching tools.

A. Restaurant-group accounting sync

Context: A multi-unit restaurant operator wants a single GL view across 40 locations. Data: shift & punch data plus Toast Payroll earnings per pay period. OpenFinance mapping: the per-employee earnings record is normalized into a payroll line item that feeds QuickBooks Online or NetSuite via standard journal-entry APIs, mirroring how Toast's Standard API access already exposes location-scoped read credentials.

B. Earned Wage Access partner

Context: An EWA provider wants to offer same-day pay alongside Toast PayOuts. Data: shift completion events + Toast Pay Card balance webhooks. OpenFinance mapping: shift-completed events behave like the "earnings accrued" signal in EWA reference architectures, while Pay Card transactions provide the funded-balance feed for advance reconciliation. Consent is captured under cardholder authorization terms.

C. Lender / income verification

Context: A consumer lender or landlord platform needs proof of income for a tipped worker. Data: 90 days of paychecks, Form W-2 for the prior year, and aggregated tip totals. OpenFinance mapping: mirrors the data permissions defined by US payroll-aggregation networks (Pinwheel, Argyle, Finch); we provide a normalized envelope so lenders can drop MyToast-sourced data into existing income-verification flows.

D. Tip-pool & compliance audit

Context: An HR-tech vendor builds a tip-pool fairness audit for restaurants. Data: shift records joined with declared/charged tips, role assignments, and My Reports sales per shift. OpenFinance mapping: the resulting normalized tip ledger plus role-weighted sales table flows into a tip-pool calculation engine and produces an FLSA-aligned audit trail.

E. Financial-wellness coaching

Context: A neobank or financial-wellness app coaches restaurant workers on saving and budgeting. Data: Toast Pay Card transactions, paycheck history, and shift cadence. OpenFinance mapping: categorize Pay Card spend (groceries, transport, utilities) and overlay variable-income paychecks; produce a cash-flow forecast that adapts to the irregular tipped-worker income pattern.

Deliverables checklist

• OpenAPI 3.1 specification for MyToast-derived endpoints (shifts, paychecks, W-2, Pay Card)
• Protocol & auth flow report (token issuance, refresh, scope per restaurant/management group)
• Runnable source code in Python (FastAPI) and Node.js (Express/NestJS)
• Postman collection + Pytest / Jest integration tests
• Webhook scaffolding for shift-completed, paycheck-issued, and PayOut events
• Compliance guidance: GLBA, CCPA, GDPR (where US data crosses borders), and Sutton Bank cardholder-data handling
• Sample dashboards (Metabase / Looker Studio) wired to the normalized schema

Technical implementation — auth handshake

// Example: obtain a session token (pseudocode)
POST /api/v1/mytoast/auth/token
Content-Type: application/json

{
  "client_id": "<ISSUED_CLIENT_ID>",
  "client_secret": "<ISSUED_SECRET>",
  "user_grant": "<CONSENTED_EMPLOYEE_GRANT>",
  "scope": "shifts paychecks paycard.read w2.read"
}

// 200 OK
{
  "access_token": "eyJhbGciOi...",
  "token_type": "Bearer",
  "expires_in": 3600,
  "scope": "shifts paychecks paycard.read w2.read",
  "restaurant_guid": "8b9f...c1"
}

Technical implementation — shifts & tips

// Example: list shifts with tip detail
GET /api/v1/mytoast/shifts?from=2026-04-01&to=2026-04-15
Authorization: Bearer <ACCESS_TOKEN>

// 200 OK
{
  "employee_guid": "e3a7...d2",
  "shifts": [
    {
      "shift_id": "sh_2026_04_07_01",
      "job_code": "Server",
      "clock_in": "2026-04-07T16:02:11-04:00",
      "clock_out": "2026-04-07T23:48:55-04:00",
      "paid_break_min": 0,
      "unpaid_break_min": 30,
      "tips": { "cash": 42.00, "charged": 168.50, "currency": "USD" },
      "my_reports": { "sales": 1840.25, "avg_order": 76.68, "guests": 24 }
    }
  ],
  "next_cursor": null
}

Technical implementation — Pay Card webhook

// Example: Toast Pay Card transaction webhook (pseudocode)
POST <your-endpoint>
X-Signature: t=1714210000,v1=...
Content-Type: application/json

{
  "event": "paycard.transaction.posted",
  "event_id": "evt_01HW...",
  "card_guid": "pc_3f...9a",
  "amount": -12.47,
  "currency": "USD",
  "merchant": { "name": "Trader Joe's #503", "mcc": "5411" },
  "posted_at": "2026-04-27T15:11:08Z",
  "balance_after": 318.92
}

// Recommended response: 200 OK with idempotency key replay-safe handling.
// Errors: signature mismatch -> 401; replay -> 409.

Compliance & privacy

MyToast data is US-resident and US-employee centric, which puts integrations in scope for several regimes: the Gramm-Leach-Bliley Act (GLBA) for financial-data flows, the California Consumer Privacy Act (CCPA / CPRA) for resident data, the Fair Labor Standards Act (FLSA) for wage and tip records, and Sutton Bank's cardholder agreement for Toast Pay Card data. When data crosses the Atlantic to a customer-controlled backend in the EU, we additionally apply GDPR data-minimization and DPA controls.

We do not store raw personally identifiable information by default. Tokens are scoped per restaurant or management group, and audit logs record every data-pull with the consenting employee's grant ID. Data-retention defaults are 90 days for raw payloads and configurable for normalized records.

Data flow / architecture

A typical deployment chains four nodes:

1. MyToast / Toast Payroll backend — source of truth for shifts, paychecks, W-2, and Pay Card events.
2. Authorized ingestion layer — our adapter that mirrors Toast's token-auth pattern, normalizes to a stable schema, and enforces consent scopes.
3. Storage & eventing — Postgres for normalized records plus a Kafka / SNS topic for shift-completed, paycheck-issued, and paycard.transaction.posted events.
4. Customer surface — your accounting tool, BI dashboard, EWA app, or lender flow consumes either the REST endpoints or the webhook stream.

About our studio

We are an independent technical studio specializing in App interface integration and authorized API integration. The team brings hands-on experience from payments, payroll-tech, mobile fintech, and restaurant SaaS — the same neighborhoods MyToast lives in. We have shipped protocol-analysis projects for global clients across financial, retail, hospitality, and gig-economy apps, and we do it under written authorization, with documented consent and audit trails.

• Two engagement models: source-code delivery from $300 (pay after delivery upon satisfaction) or pay-per-call hosted APIs (no upfront fee)
• Deliverables: OpenAPI spec, runnable Python / Node.js source, Postman collection, integration tests, compliance brief
• Coverage: shifts, payroll, banking, transactions, statements, KPIs, webhooks, OpenData/OpenFinance mapping
• Languages: Python, Node.js, Go, Java/Kotlin, Swift
• Workflow: protocol analysis → API design → build → validation → compliance brief → handover

Contact

To request a quote for a MyToast-derived API, share your target scope (shifts only, full payroll, Pay Card, etc.), expected call volume, and any sandbox credentials you already hold from Toast. We respond within one business day.

Open contact page

Engagement options: source-code delivery from $300 · pay-per-call hosted API · NDAs available.

Engagement workflow

1. Scope confirmation — Choose the data domains: shifts, tips, paychecks, W-2, Pay Card, KPIs.
2. Protocol analysis & API design — 2–5 business days; we model the auth handshake and produce the OpenAPI 3.1 spec.
3. Build & internal validation — 3–8 business days; runnable source plus integration tests.
4. Documentation, samples, and compliance brief — 1–2 business days.
5. Handover — Typical first delivery: 5–15 business days. PCI / GLBA reviews on the customer side may extend timelines.

FAQ

Do you operate under user authorization?

Is MyToast available outside the US?

How is Toast Pay Card data handled?

Can you support webhooks?